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April 6, 2020

Dear leadership colleagues,

As previously mentioned, the University’s telecommuting and temporary pay practices have been extended through April 30, 2020 and we will reassess these policies and communicate any changes before that date. We’ve heard some great feedback from the virtual town halls held this week to address COVID-19 questions and will continue to explore solutions to support our teams throughout these difficult times. If you were unable to attend a virtual town hall, you can watch it  here.

We recognize that many employees had to cancel vacation plans in response to COVID-19. In recognition of these unique circumstances, the University will be establishing a special bank that operates much like floating holidays for any vacation days that were forfeited in FY20 between March 1 and May 31 as a result of our accrual policies. Employees will be eligible to use (or lose) these days over the course of the next three years. Additional information will follow on this provision and we will continue to evaluate the impact into FY21. We appreciate your patience as we work to take care of our University community and critical operational needs.

To support managers who are unable to complete FY20 final TALK performance evaluations because of COVID-19 related activities, we have postponed the deadline until further notice. However, if you do have time during this period, I encourage you to work on the assessments in Workday. For more information on TALK, click here. Leadership is currently assessing how this pandemic will impact merit increases and once decisions are made, additional details will be provided in a subsequent communication.

To support staff who are temporarily working from home, we will be providing a pre-tax Technology Work from Home Stipend equivalent to $11.00 per week ($48.00 per month) for the period beginning March 16 through April 30. The stipend covers a reasonable percentage of the cell phone and other technology expenses that may be generated by working from home during the COVID-19 pandemic. Employees who have a University cell phone or who are receiving a mobile allowance are not eligible for the COVID-19 Technology Work from Home Stipend. To be eligible for the stipend, employees must have a completed and approved temporary Telecommuting Agreement in Workday by April 15. Email notices will be sent to employees who will be receiving the stipend and will be automatically paid in the last paycheck in April 2020.

As a reminder, if you have employees who are working from home, please make sure that you approve the temporary Telecommuting Agreement in Workday. We truly appreciate your support in completing this exercise to track and report COVID-19 related expenses.

COVID-19 Resources


For any technical issues including Workday, please contact the UMIT Service Desk at (305) 284-6565 or

We may not know how long this uncertainty will last, but I’m appreciative of all your efforts to stay healthy, focused and supporting one other.

As always, please reach out to your  HR Partner with any questions or concerns.

Thank you.


Mary Harper Hagan

Vice President

Human Resources