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Research Events Round-Up

The Office of the Vice Provost for Research & Scholarship gathers all the research events posted to our listservs into a once-weekly email, and we also feature them on our new online calendar. Check out our primer on how to promote your event or email for help.



Announcing 2022 Holiday Schedule

OVPRS's Division of Regulatory Affairs and Assessment Holiday Schedule

The Division of the Regulatory Affairs and Assessment (RAA) in the Office of the Vice-Provost for Research + Scholarship at the University of Miami is dedicated to ensuring the integrity, safety, and compliance of the sponsored programs we undertake. During the upcoming holidays, units of the RAA division will be observing the below holiday periods. The staff in these units will be available but will have limited response times during the Holiday season.

Export Control

  • December 19, 2022, to January 3, 2023 

Human Subjects Research

  • December 23, 2022, to January 3, 2023 

Disclosures & Scholarly Activities Management (DSAM)

  • December 23, 2022, to January 3, 2023


  • December 23, 2022, to January 3, 2023

Research Integrity

  • December 23, 2022 to January 3, 2023

Message from Laura Kozma, Associate Vice President, Research Administration

Research Administration Holiday Coverage and Deadlines

In accordance with the University of Miami’s Holiday Schedule, Research Administration will be closed December 23, 26, 27, 30 and January 2. As such, the Research Administration staff will not be available during those dates. There will be staff available for urgent needs and to ensure deadlines are met on December 28 and 29. 

To ensure timely processing of proposal submissions and awards prior to the holidays, please note the following deadlines:

  • PROPOSALS with Due Dates from DEC 23 - JAN 3 – Provide complete and final proposal packages to ORA Monday, DECEMBER 19.
  • CONTRACTS requiring review by December 31 OR NEW ACCOUNTS to be opened in Calendar Year 2022 – Provide documents to ORA by Friday, DECEMBER 9.

Questions may be directed to your research administrator. All contact information is available at: Who is My RA Contact.

System Maintenance Scheduled

HRSA Electronic Handbook System Unavailable

We want to make you aware that the Health Resource and Services Administration (HRSA) Electronic Handbook (EHB) will be unavailable from January 13, 2023, 8:00 PM EST until January 16, 2023, 7:00 AM EST. HRSA is performing a major system infrastructure upgrade. Please make sure to save your work and log off in advance of this scheduled maintenance window to prevent any unintentional loss of data. For this reason, we ask that all HRSA Health Center grantees and other EHBs users please plan accordingly.

Below are a few tips to help you avoid experiencing any data loss during the scheduled maintenance window:

  1. Make sure to save any active EHBs Tasks and/or Submissions that you may have in “Pending” or “In-Progress” state before 8:00 PM EST on January 13, 2023.
  2. Avoid logging into the EHBs from January 13, 2023, 8:00 PM EST until January 16, 2023, 07:00 AM EST. Logging into the system during this time may prompt loss of data or information you entered in any of your EHBs Tasks prior to this maintenance timeframe.
  3. You may proceed as usual to access the EHBs and work on any of your Tasks after 07:00 AM EST on January 16, 2023.

To report any EHBs system issues after the maintenance window, please contact the HRSA Contact Center at 1-877-464-4772, anytime from Monday to Friday, 7 AM to 8 PM EST, except for Federal holidays.


Upcoming Events

Tuesday, December 20, 9:30 a.m. - 12:30 p.m.

IBISResearch Create and Submit a Proposal

This hands-on workshop focusing on Proposals, is intended for administrators and researchers to learn how to navigate the system, create a funding proposal, SF424 federal application, and budgets (including cost share and subaward budgets) in IBISResearch.  Participants will route a proposal for department approval and submit to ORA for final review and submission to the sponsor. 

Register in ULearn.

Wednesday, December 21, 10:00 a.m. - 12:00 p.m.

IBISResearch: Agreements

This hands-on workshop focusing Agreements, is intended for administrators and researchers to learn how to navigate the system and create agreements in IBISResearch. Individuals who submit contracts or agreements to ORA regularly are encouraged to attend this workshop. Additionally, it is recommended that Individuals take the IBISResearch: Create and Submit a Proposal for a more in-depth knowledge of IBISResearch prior to attending this workshop. 

Register in ULearn.

Thursday, December 22, 10:00 a.m. - 12:00 p.m.

IBISResearch: Managing Awards

This hands-on workshop focusing on award management, is intended for administrators and researchers involved in setting up and managing sponsored activities in IBISResearch. Participants will create a continuation, revision, and resubmission application. They will also learn how to submit a Just-In-Time request, or respond to an Agency Request, request an award modification and create an agreement from a related proposal. 

Register via ULearn. 

Tuesday, January 10 , 10:00 a.m. - 12:00 p.m.

ECC: Employee Compensation for Effort Coordinators

The ECC for Effort Coordinators training is intended for individuals who have the role of Effort Coordinator in the Employee Compensation Compliance System (ECC). This session will cover the responsibilities of the effort coordinator in the ECC System.

This is offered as a Zoom Meeting. Register in advance via Zoom.

Wednesday, February 1- Thursday, February 2

2023 NIH Grants Conference

Are you new to NIH grants and looking to better understand the processes and policies behind NIH funding? Or are you experienced and want to brush up on the latest policies and information? Consider this your personal invitation to the 2023 NIH Grants Conference, a free and virtual event on February 1-2, 2023. During this 2-day live event, NIH and HHS experts will share policies, resources, guidance, and case studies in informative and engaging sessions.

Save the dates and add the February 1 and February 2 events to your calendar for easy access.

Here are some highlights of what you can expect from the conference:

  • Learn about NIH grants policies! The jam-packed agenda offers 2 days of sessions designed to clarify the NIH grants process and policies, and opportunities to engage with presenters through Q&A and chat features.
  • Interact with NIH experts! the 1:1 Meet the Experts which are 20-minute chats between attendees and NIH staff, designed for more specific research and administrative questions.
  • Engage and network with your peers! The attendee search feature allows you to filter through over 13,000 attendees to network and connect with colleagues. Networking Lounges are also available for attendees to share tips and attend special events.
  • Gather resources to use and share with colleagues! Explore the Exhibit Hall, where you’ll encounter NIH staff and an abundance of resources located at over 45 NIH Institute, Center, and Special Program booths.

Registration is free and includes your personal “All Access Pass” to the virtual NIH Grants Conference 2022-2023 season. Once registered and logged into the conference site, you are free to explore the 2-day agenda, on-demand library of related resources, and create your personal schedule.

In the meantime, explore the PreCon event recordings and materials for deep dives into select NIH grant topics.

Thursday, February 9, 2023

Science Driving Strategy: Ending the HIV Epidemic

The Miami Center for AIDS Research (CFAR), the HIV/AIDS and Emerging Infectious Disease Institute (HEIDI) and the Center for HIV and Research in Mental Health (CHARM) cordially invite you to attend the Annual HIV symposium “Science Driving Strategy: Ending the HIV Epidemic” on Thursday, February 9, 2023.

The one-day event will be in-person at the University of Miami Coral Gables Campus - Braman Miller Center, 1100 Stanford Drive, First Floor, Coral Gables.

The symposium will comprise speakers covering advances in science, implementation, stigma, and disparities.

The registration for The Annual HIV Symposium – Science Driving Strategy: Ending the HIV Epidemic is now open.

Registration: Click HERE

Tuesdays & Thursdays, 1:00 p.m. - 2:00 p.m.

Human Subjects Research Office Virtual Office Hours UPDATES

One-on-one opportunity to connect with Human Subjects Research Office team members for questions and guidance, open to anyone involved in human subjects research at the University of Miami or the Jackson Health System. First come, first serve, no appointments necessary. 

Read More >

Wednesdays 1:00 p.m. - 2:00 p.m.

Complion Office Hours

The OVPRS Research Intelligence and Data Infrastructure team will start offering Complion office hours Wednesdays from 1:00-2:00p. This is an informal session (Q&A format) to address your questions, issues, requirements, and wish lists.  Stay as short or as long as you’d like. To learn more about Complion and the onboarding process, please visit  Please review the Use of Electronic Regulatory Binders in FDA-Regulated Research policy to understand if Complion is required for your study.

Register in advance for this meeting:

After registering, you will receive a confirmation email containing information about joining the meeting.