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In the Office of the Vice Provost for Research & Scholarship, over 250 professionals guide faculty, staff, and learners through the entire Research Lifecycle, from project conception and grant submission to sharing results with the world and creating commercial opportunities
To submit an announcement to the Week in Review, email vprs@miami.edu or to have your event appear in the Research Events Round Up newsletter promote your event.
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Connect or Create
As interdisciplinary research increases, the volume and diversity of scholarly information will increase in tandem. With this in mind, it is important that your work is easily distinguishable and visible to funders, publishers, scholarly societies, and other researchers, and creating or connecting your ORCID iD will help us create a complete bibliographic record of your research.
As you are aware, the Open Researcher and Contributor ID (ORCID) is an open, non-profit, community-based tool that provides scholars with a unique persistent digital identifier. ORCID ensures that scholarly societies, publishers, and funders can quickly find and distinguish your work from materials created by researchers with similar names. The tool has been implemented across institutions and disciplines around the world, and most publishers are now requiring ORCID iDs.
To better support faculty members in connecting their research to the University, we have improved the process for connecting or creating your ORCID iD. The following email outlines changes made to the UM ORCID website. The new process is seamless and takes less than a few minutes to complete
At this time, we are encouraging all University of Miami researchers and scholars—which includes faculty, postdocs, and graduate students—to do the following by March 6, 2023.
- Create an ORCID iD, make it visible, and connect it to Scholarship@Miami.
Or, if you already have an ORCID,
- Connect your ORCID with the University of Miami.
Both actions can be completed on the University Libraries’ ORCID@UM website. Click, “start here,” and follow the prompts.
In addition to streamlining the ORCID@UM website, we are expanding the breadth of information that faculty can share on their people profile pages. We will release more information about the new people profile features in the coming weeks. Our goal is to help each of you raise the level of discovery for your work, while providing a comprehensive view of your scholarly activities online.
If you have any questions about ORCID or the sign-up process, please contact Angela Clark-Hughes at a.clark@miami.edu
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Important Reminder: Effective January 25, 2023
NIH Policy* - Effective for New and Competing Applications due on/after January 25, 2023
When is the NIH DMS plan required?
The data management plan (historically only required for proposals requesting more than $500K in direct costs annually or projects generating genomic data) is now required in most NIH applications.
What is required under this new policy?
- Include Budget Request for Data Management and Sharing costs in NIH grant application
- Submit Data Management and Sharing Plan with NIH application
- Adhere to NIH-approved Data Management and Sharing Plan when funded
Attend the VPRS Administrative Update Meeting scheduled on Friday, February 10th, 10:00 a.m. - 12:00 p.m. to hear more about this new policy and discuss how it affects you. Register in advance.
Read more and view resources available.
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Announcements & Reminders
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Friday, February 10th - Monday, February 13th
The Research Suite modules listed below will be undergoing an upgrade beginning on February 10th, 2023 at 6:00 PM EST.
- Grants 10.0 will be upgraded to Grants 10.1
- Agreements 10.0 will be upgraded to Agreements 10.1
- COI 10.2 will be upgraded to COI 10.3
All sites, including IRB, will be down starting Friday, February 10th at 6:00 PM EST and will be back online by Monday, February 13th at 8:00 AM EST. An all clear will be sent to users as soon as the upgrade is completed, and all sites are back online.
Training resources related to the upgrade can be found at the following links:
- Agreements 10.1 Help Links and Videos
- Grants 10.1 Help Links and Videos
- COI 10.3 Help Links and Videos
Thank you for your patience and cooperation as we work to continue to enhance our University of Miami Research systems. We appreciate your support.
Contact Us
OVPRS Help Desk (305-243-2314; OVPRShelpdesk@miami.edu)
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Important Reminder
This is a reminder that the State of Florida has a law, passed in 2013, requiring research laboratories that order medical compressed gasses (such as liquid nitrogen and CO2) to have a medical gas exemption in place which allows these gases to be delivered to non-clinical settings without the need for a medical license. Since January 2022, these exemptions are only valid for two years and a new exemption request must be submitted with FL Department of Business and Professional Regulation (DBPR) office.
If you do not have an active exemption in place, Airgas and other vendors will likely refuse to deliver any more gases to your lab until you have a current exemption in place. Please note that the Florida State DBPR office is experiencing delays of up to 90 days for some exemption requests.
There is no cost for the exemptions and renewals. To file for the free medical gas exemption, please follow these steps:
Click on this link FL Department of Business and Professional Regulation (DBPR) office.
- Select Apply for a new license.
- Under LICENSING & REGULATIONS, select Drugs, Devices & Cosmetics.
- Go to Exemptions
- Select Online Applications and fill out the Exemption Letter - Application Summary.
- Ensure that the address you file matches your laboratory, not an office.
- When asked for the vendor number, enter the Airgas vendor number which is 31170 or other vendor number of your choice.
To avoid a disruption in your gas deliveries, send your current exemption to Airgas or other vendor for their files.
For more information, please contact Environmental Health and Safety at (305) 243-3400.
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Now Available!
Based on feedback regarding the process for Payroll Accounting Adjustments (PAAs), Enterprise Business Solutions (EBS), in collaboration with the Office of Research Administration (ORA), has created a step-by-step guide on how to properly submit a PAA in Workday.
Highlights of this guide include:
- Troubleshooting Workday PAAs with Multi-Driver worktags
- Selecting the correct related worktags
- Selecting the correct Company for the PAA
You can access this guide by clicking here or via the Workday Informational website.
For all inquiries, please contact the EBS team at workday@miami.edu or the ORA team by emailing Gloria Gari at ggari@miami.edu.
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Attention University Faculty Researchers
In an effort to provide added value to you and your research, we would like to gather your feedback about what information technology (IT) services or tools you would be interested in to assist with your research. Your responses will help us evaluate and implement solutions to assist our community in future research projects. This survey should take no more than 2-minutes to complete, and responses are anonymous. Take the survey here.
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Monthly Metrics
Research Administration continues to provide monthly metrics for services provided to the University research community. Here are the metrics for December 2022.
Award Setup
19 new awards setup
358 amendments, adjustments and corrections processed
3 awards pending setup for 30 days or more
Contracts (excluding clinical trials)
222 contracts executed
The times here include all aspects of the process once the agreement is routed to ORA:
- Review of the terms
- Negotiation
- Review by other UM offices when required (Office of Technology Transfer, Office of General Counsel, etc.)
- Sponsor review time
- Signing
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Important NIH Notices
- Reminder: NIH Policy for Data Management and Sharing Plan Effective January 25, 2023. The National Institutes of Health issued a notice (NOT-OD-23-053) to remind the community of the effective date of the NIH Policy for Data Management and Sharing (DMS Policy) and summarize available key resources.
As noted in the Final NIH Policy for Data Management and Sharing (NOT-OD-21-013), the effective date of the DMS Policy was January 25, 2023 for competing grant applications submitted to NIH on or after January 25, 2023 and subsequent receipt dates; proposals for contracts submitted to NIH on or after January 25, 2023; NIH Intramural Research Projects conducted on or after January 25, 2023; and other funding agreements (e.g., Other Transactions) executed on or after January 25, 2023, unless otherwise stipulated by NIH.
The DMS Policy applies to all NIH research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data. Note that the DMS Policy does not apply to research and other activities that do not generate scientific data, for example: research training, fellowships, infrastructure development, and non-research activities. See Research Covered Under the Data Management & Sharing Policy for more details.
- Forms-H Coming for January 23, 2023 Due Dates.
Applicants applying to NIH funding opportunities with due dates on or after January 25, 2023 must use updated application forms and instructions identified with a Competition ID of “FORMS-H” (NOT-OD-22-195). The primary change to the updated application forms is the addition of an “Other Plan(s)” attachment on the PHS 398 Research Plan and PHS 398 Career Development Supplemental forms as part of the implementation of the 2023 NIH Data Management and Sharing Policy. Applicants must attach the required Data Management and Sharing Plan in this new field in FORMS-H applications (NOT-OD-22-189).
- Notice for the NIGMS Grant Writing Webinar Series for Institutions Building Research and Research Training Capacity The National Institute of General Medical Sciences (NIGMS) will host an informational webinar series for faculty and sponsored programs/research development personnel from institutions building research and research training capacity. During the webinars, suggestions will be shared for navigating the process of seeking NIH funding. Attendees will learn considerations for determining research idea and grant writing readiness, selecting opportunities to apply for, effectively writing a grant application, and seeking appropriate feedback. Registration is required to attend.
- Do you have questions about the National Institutes of Health (NIH) Inclusion Plans? In Part 1 of this NIH All About Grants podcast mini-series, NIH's Inclusion Policy Officer, Dawn Corbett, discusses how to consider inclusion plans when putting together your application (MP3 / Transcript). Part 2 of the podcast covers inclusion plans during peer-review and post-award (MP3 / Transcript). NIH's All About Grants episodes can also be heard on iTunes and Spotify. Read the article in the Extramural Nexus.
- Updated Requirements for NIH Notification of Removal or Disciplinary Action Involving Program Directors/Princial Investigators or other Senior/Key Personnel. Section 239 now requires that, “[t]he Director of the National Institutes of Health shall hereafter require institutions that receive funds through a grant or cooperative agreement during fiscal year 2022 and in future years to notify the Director when individuals identified as a principal investigator or as key personnel in an NIH notice of award are removed from their position or are otherwise disciplined due to concerns about harassment, bullying, retaliation, or hostile working conditions.” Therefore, effective 60 days from the publication of this Notice, NIH recipient institutions are required to notify NIH when individuals identified as PD/PI or other Senior/Key personnel in an NIH notice of award are removed from their position or are otherwise disciplined by the recipient institution due to concerns about harassment, bullying, retaliation or hostile working conditions. Notification must be provided by the Authorized Organization Representative within 30 days of the removal or disciplinary action and must be submitted to NIH through a dedicated web form.
- NIH NIAID Technology Transfer Fellowship Program. Fellows will be mentored by professionals that work side-by-side with with world-renowned NIAID and Centers for Disease Control and Prevention (CDC) scientists and will be part of the team that helps transfer innovations from the lab to commercial products (including vaccines, therapeutics, and diagnostics) that benefit global public health.
- NIH Grants Policy Statement (Rev. Dec 2021) This update is applicable to all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2021. This update supersedes, in its entirety, the NIHGPS dated April 2021. Previous versions of the NIHGPS remain applicable as standard terms and conditions of award for all NIH grants and cooperative agreements with budget periods that began prior to October 1, 2021. This update incorporates new and modified requirements, clarifies certain policies, and implements changes in statutes, regulations, and policies that have been implemented through appropriate legal and/or policy processes since the previous version of the NIHGPS dated April 2021.
- Childcare Funding Available for Pre/Post Docs Full-time appointed predoctoral and postdoctoral NIH-NRSA supported trainees are eligible to receive $2,500 per budget period for childcare costs provided by a licensed childcare provider. For households where both parents are eligible full-time predoctoral or postdoctoral NRSA trainees, each parent is eligible to receive $2,500.
- Guidance on Salary Limitation for Grants and Cooperative Agreements This Notice provides information regarding the salary limitation for NIH grant and cooperative agreement awards and extramural research and development contract awards.Since 1990, Congress has legislatively mandated a limitation on direct salary for individuals under NIH grant and cooperative agreement awards (referred to here as a grant). The mandate appears in the Consolidated Appropriations Act, 2023 (Public Law 117-328), signed into law on December 29, 2022, which provides authority for NIH to incur obligations for Fiscal Year 2023. The Consolidated Appropriations Act, 2023 restricts the amount of direct salary to Executive Level II of the Federal Executive pay scale. The Office of Personnel Management recently released new salary levels for the Executive Pay Scale. Effective January 1, 2023, the salary limitation for Executive Level II is $212,100.
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