View in Browser

Research Week in Review

In the Office of the Vice Provost for Research & Scholarship, over 250 professionals guide faculty, staff, and learners through the entire Research Lifecycle, from project conception and grant submission to sharing results with the world and creating commercial opportunities

To submit an announcement to the Week in Review, email or to have your event appear in the Research Events Round Up newsletter promote your event.


Announcements & Reminders

Announcing 2022 Holiday Schedule

OVPRS's Division of Regulatory Affairs and Assessment Holiday Schedule

The Division of the Regulatory Affairs and Assessment (RAA) in the Office of the Vice-Provost for Research + Scholarship at the University of Miami is dedicated to ensuring the integrity, safety, and compliance of the sponsored programs we undertake. During the upcoming holidays, units of the RAA division will be observing the below holiday periods. The staff in these units will be available but will have limited response times during the Holiday season.

Export Control

  • December 19, 2022, to January 3, 2023 

Human Subjects Research

  • December 23, 2022, to January 3, 2023 

Disclosures & Scholarly Activities Management (DSAM)

  • December 23, 2022, to January 3, 2023


  • December 23, 2022, to January 3, 2023

Research Integrity

  • December 23, 2022 to January 3, 2023

Message from Laura Kozma, Associate Vice President, Research Administration

Research Administration Holiday Coverage and Deadlines

In accordance with the University of Miami’s Holiday Schedule, Research Administration will be closed December 23, 26, 27, 30 and January 2. As such, the Research Administration staff will not be available during those dates. There will be staff available for urgent needs and to ensure deadlines are met on December 28 and 29. 

To ensure timely processing of proposal submissions and awards prior to the holidays, please note the following deadlines:

  • PROPOSALS with Due Dates from DEC 23 - JAN 3 – Provide complete and final proposal packages to ORA Monday, DECEMBER 19.
  • CONTRACTS requiring review by December 31 OR NEW ACCOUNTS to be opened in Calendar Year 2022 – Provide documents to ORA by Friday, DECEMBER 9.

Questions may be directed to your research administrator. All contact information is available at: Who is My RA Contact.

SF424 Upgrade

IBISResearch - SF424 v.10.5 Upgrade

The IBISResearch SF424 upgrade to version 10.5 is slated to go live on Wednesday, December 21st. In preparation for this upgrade, the Grants system will be down on the evening of Tuesday, December 20th starting at 7:00pm EST. Please be sure to plan accordingly. Below you will find highlights on the SF424 v10.5 upgrade.


  • Added support for the following forms: 
    • AFRI Project Type V2.0
    • Dept of Education Budget Information for Non-Construction Programs (ED-524) V1.4
    • Dept of Education Supplemental Information V3.0
    • EPA Form 4700-4 V5.0
    • Evidence Form V2.0
    • HUD-52768 V4.0
    • NAT Program Specific Data Forms V1.2
    • NFLP Program Specific Data Forms V1.2
    • Objective Work Plan V1.2
    • SDS Program Specific Data Forms V2.0
    • Standardized Work Plan (SWP) V1.0
    • PHS 398 Research Plan V5.0 (NIH Forms-H)
    • PHS 398 Research Training Program Plan V5.0 (NIH Forms-H)
    • PHS 398 Career Development Award Supplemental Form V6.0 (NIH Forms-H)
    • PHS Fellowship Supplemental Form V7.0 (NIH Forms-H)
  • Updated PHS Inclusion Enrollment Report V1.0
  • Updated NIH activity code list

If you have any questions, please contact the OVPRS Help Desk at

Deadline: February 10, 2022

Effort Certification Reminder

The effort certification period for the first half of fiscal year (FY) 2023 has opened. This certification is required by the Federal Government and must be completed within 60 days. Therefore, the deadline will be February 10, 2023. Payroll Account Adjustments (PAA) due dates during the certification period are as follows:

Monthly Payroll:

Period                               PAA Due Date    ECC Load Date

12/1/22 – 12/31/22            12/20/22              1/6/23

1/1/23 – 1/31/23                  1/25/23               2/2/23

Biweekly Payroll:

Period                               PAA Due Date    ECC Load Date

12/8/22 – 12/21/22            12/20/22              1/4/23

12/22/22 – 1/4/23                 1/9/23               1/18/23

1/5/23 – 1/18/23                  1/23/23               2/1/23

Please note that this means that PAAs for monthly payroll must be received no later than January 25, 2023 and for biweekly payroll must be received no later than January 23, 2023 to ensure they will be loaded in time to load into ECC. Unless there is an approved exception from ORA, effort must be certified timely. Please send exception requests prior to the end of the certification period to Kimberly Croft, Executive Director, at  Late exceptions will not be granted. Compensation not certified will be removed from the sponsored account and moved on a non-sponsored account.

For more information, visit If you have any questions, please contact the ECC Administrative Office at or call (305) 284-4054.

eProst Archive Decommissioned

eProst Archive Has Been Decommissioned

The old eProst Archive system (IRB5) has been decommissioned as of December 15th. All data has been converted into a flat file that remains accessible to the Research Intelligence and Data Infrastructure (RIDI) team. If any files are needed from this system (previously accessed at, please submit a request via email to The RIDI team will review the request and provide all available files/documents.

If you have any questions, please contact the OVPRS Help Desk at

Important NIH Notices

NIH Notices

  • Forms-H Coming for January 23, 2023 Due Dates. Applicants applying to NIH funding opportunities with due dates on or after January 25, 2023 must use updated application forms and instructions identified with a Competition ID of “FORMS-H” (NOT-OD-22-195). The primary change to the updated application forms is the addition of an “Other Plan(s)” attachment on the PHS 398 Research Plan and PHS 398 Career Development Supplemental forms as part of the implementation of the 2023 NIH Data Management and Sharing Policy. Applicants must attach the required Data Management and Sharing Plan in this new field in FORMS-H applications (NOT-OD-22-189).
  • Notice for the NIGMS Grant Writing Webinar Series for Institutions Building Research and Research Training Capacity The National Institute of General Medical Sciences (NIGMS) will host an informational webinar series for faculty and sponsored programs/research development personnel from institutions building research and research training capacity. During the webinars, suggestions will be shared for navigating the process of seeking NIH funding. Attendees will learn considerations for determining research idea and grant writing readiness, selecting opportunities to apply for, effectively writing a grant application, and seeking appropriate feedback. Registration is required to attend.
  • Do you have questions about the National Institutes of Health (NIH) Inclusion Plans?  In Part 1 of this NIH All About Grants podcast mini-series, NIH's Inclusion Policy Officer, Dawn Corbett, discusses how to consider inclusion plans when putting together your application (MP3 / Transcript). Part 2 of the podcast covers inclusion plans during peer-review and post-award (MP3 / Transcript). NIH's All About Grants episodes can also be heard on iTunes and Spotify. Read the article in the Extramural Nexus.
  • Updated Requirements for NIH Notification of Removal or Disciplinary Action Involving Program Directors/Princial Investigators or other Senior/Key Personnel. Section 239 now requires that, “[t]he Director of the National Institutes of Health shall hereafter require institutions that receive funds through a grant or cooperative agreement during fiscal year 2022 and in future years to notify the Director when individuals identified as a principal investigator or as key personnel in an NIH notice of award are removed from their position or are otherwise disciplined due to concerns about harassment, bullying, retaliation, or hostile working conditions.” Therefore, effective 60 days from the publication of this Notice, NIH recipient institutions are required to notify NIH when individuals identified as PD/PI or other Senior/Key personnel in an NIH notice of award are removed from their position or are otherwise disciplined by the recipient institution due to concerns about harassment, bullying, retaliation or hostile working conditions. Notification must be provided by the Authorized Organization Representative within 30 days of the removal or disciplinary action and must be submitted to NIH through a dedicated web form.
  • NIH NIAID Technology Transfer Fellowship ProgramFellows will be mentored by professionals that work side-by-side with with world-renowned NIAID and Centers for Disease Control and Prevention (CDC) scientists and will be part of the team that helps transfer innovations from the lab to commercial products (including vaccines, therapeutics, and diagnostics) that benefit global public health.
  • NIH Grants Policy Statement (Rev. Dec 2021) This update is applicable to all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2021. This update supersedes, in its entirety, the NIHGPS dated April 2021. Previous versions of the NIHGPS remain applicable as standard terms and conditions of award for all NIH grants and cooperative agreements with budget periods that began prior to October 1, 2021. This update incorporates new and modified requirements, clarifies certain policies, and implements changes in statutes, regulations, and policies that have been implemented through appropriate legal and/or policy processes since the previous version of the NIHGPS dated April 2021.
  • Childcare Funding Available for Pre/Post Docs Full-time appointed predoctoral  and postdoctoral NIH-NRSA supported trainees are eligible to  receive $2,500 per budget period for childcare costs provided by a  licensed childcare provider. For households where both parents are eligible full-time predoctoral or postdoctoral NRSA trainees, each parent is eligible to receive $2,500.
  • Guidance on Salary Limitation for Grants and Cooperative Agreements This Notice provides information regarding the salary limitation for NIH grant and cooperative agreement awards and extramural research and development contract awards. Since 1990, Congress has legislatively mandated a limitation on direct salary for individuals under NIH grant and cooperative agreement awards (referred to here as a grant). The mandate appears in the annual appropriation act that provides authority for NIH to incur obligations for a given Fiscal Year (FY). At this time, NIH has not received an FY 2022 appropriation and is operating under a Continuing Resolution, the "Continuing Appropriations Act, 2022" (Public Law 117-70), that applies the terms and conditions of the Consolidated Appropriations Act, 2021.