In order to serve you appropriately and avoid delays during fiscal year end, please adhere to the following dates.
Requisitions with a Contract
Submit requisitions with agreements as early as possible to allow time for Supply Chain review and negotiation (timelines depend on vendor responsiveness and acceptance of key UM terms). Target having purchase requisitions pending in Procurement’s Workday approval by Friday, April 17.
Contract Checklist, PO Contracts
Capital Equipment
Requisitions must be pending Supply Chain’s Workday approval by Friday, April 17. Please ensure that a current quote from the vendor is attached.
Requisitions with No Contract
Requisitions with no contract must be pending Supply Chain’s Workday approval by Friday, May 1.
Purchase Requisitions
Change Orders
To be processed in Fiscal Year 2026, change orders must be pending Supply Chain’s Workday approval by Wednesday, May 13. Note: Workday change orders are not available in the early days of June.
Change Orders
Closing Purchase Orders
Do not close Workday Purchase Orders until Accounts Payable has closed Fiscal Year 2026 (typically after Friday, June 12). If a PO is closed before an invoice shows Status “Approved” and Match Status “Matched,” additional invoices will require a new PO. Note: the Workday PO Close function is unavailable while Accounts Payable is closing Fiscal Year 2026.
PO Close
General Tips (applies to all requests): Allow time for supplier onboarding, Workday approvals, and if needed Conga request forms and contract negotiations. For grant expiration dates, contact your Sponsored Program Specialist or Cost Center Manager.
