Travel Newsletter - May 2024
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Travel News
Greetings from the Department of Travel Management
Summer is almost here—and as the semester comes to a close, campus remains bustling with activity. Students are concluding their final exams and gearing up for commencement. What's on everyone's mind? Summer break! Whether you're traveling for work or leisure, our newsletter is packed with tips and tricks to make your summer travels smoother.
Earlier this year, our Travel Policy underwent some changes to enhance convenience and safety for faculty and staff travelers. The use of the Travel Portal is no longer required, but strongly encouraged when travelers are paying with University funds. As a reminder, if choosing to book outside the portal, travelers must register their trips (both domestic and foreign) with International SOS (ISOS), the University's Global Assistance Program. Trips booked through the portal will be automatically uploaded to ISOS. If you have not done so already, please take a moment to review our updated Travel Policy. (Please note: While students are strongly encouraged to book airfare through the University Travel Portal, it is not required.)
If you're planning a leisure trip this summer, don't forget to explore Deem, our platform for booking hotels and car rentals. Enjoy special leisure rates exclusive to employees and students! The hotel leisure rates can also be extended to visitors, family, and friends. Visit our Travel website for more information and create a Deem account today.
Travel management is here to help with any questions or concerns you may have. Happy travels!
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Travel On The Go
World Travel has launched the WorldMobile App! This new tool assists travelers while on the go. All current Travel Portal profiles are loaded into the new app. To learn more, please register for a demo.
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Travel Portal News
Join our next Travel Portal training webinar on Tuesday, May 14 from 2-3 p.m. Register now!
Unable to attend a live Travel Portal training? No problem! Access our tip sheets here.
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Hotel News
Searching for a hotel to stay at this summer? Look no further than Courtyard Miami Coconut Grove, extending a warm welcome to the 'Canes family. Conveniently located just three miles from the University of Miami, this venue offers scenic accommodations, modern amenities, and amazing views of Biscayne Bay. The hotel offers easy access to Coco Walk, Downtown Miami, Key Biscayne, and more.
Looking for the perfect venue to host your next meeting or event?
As a proud neighbor of the University of Miami, the Courtyard Miami Coconut Grove is pleased to offer the following promotion for small meetings and events of up to 25 attendees, booking from now to September 30, 2024:
- 15% discount off food and beverage (excluding alcohol) with a minimum spend of $500.
- 15% discount off meeting room rental.
- Waived meeting room rental fee with a $3,000 food and beverage minimum.
- Complimentary projector and screen package with cabling included.
- Complimentary one-hour coffee break station.
- Discounted day: use valet parking of $15 (inclusive of tax ) per vehicle.
For group and meeting inquiries, please reach out to Adida Zeledon at Adida.Zeledon@marriott.com.
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Situated at the heart of the Health District, the SpringHill Suites Miami Downtown/Medical Center provides a peaceful haven for both medical professionals and guests. Conveniently located near the University of Miami Hospital, they invite you to make use of their serene meeting room for off-site meetings, conferences, or team-building exercises.
The hotel is offering a special promotion for small gatherings and events with up to 25 attendees, available for bookings from now until September 30, 2024:
- 15% discount off food and beverage (excluding alcohol) with a minimum spend of $500.
- Waived meeting room rental fee with a $500 food and beverage minimum.
- Marriott Bonvoy triple planner points.
- Complimentary projector and screen package with cabling included.
- Complimentary one-hour coffee break station.
- Complimentary self-parking.
For group and meeting inquiries, please reach out to Matthew Lage at matthew.lage@marriott.com.
If you stay at a Marriott hotel, make sure to sign up for Marriott Bonvoy to earn points on your stays. You can redeem these points for free nights, support causes you care about, or access unique experiences. To discover more about the benefits, click here.
Be sure to check out our website for a full list of all 2024 participating hotels. Corporate rates are available on the Travel Portal and leisure rates are available on Deem.
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Airline News
"Unused" airline tickets are a credit to an airline that resulted from canceling a changeable, but non-refundable ticket. Unused tickets will be shown in the profile of the traveler whose name was on the original ticket and, usually, these tickets cannot be transferred to other travelers.
NOTE: All unused airline tickets have an expiration date. Once unused tickets have expired, they cannot be used/redeemed.
To apply unused airline tickets for a future trip, please contact World Travel, Inc.:
World Travel Designated Agent Team:
Toll Free: 888-206-6044 (inside the U.S.)
Direct: 610-695-6080 (outside the U.S.)
Email: UMiami@worldtravelinc.com
World Travel 1:1 Agent Bookings
World Travel agents can assist with complex bookings, issues with a trip, or booking group travel. Booking fees are currently waived for business travel. NOTE: Agency fees for leisure air travel and companion travel will apply.
The University of Miami dedicated team are available during regular business hours from 8:30 a.m.- 8 p.m. EST, Monday through Friday (excluding holidays).
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Empowering Businesses. Rewarding Travelers.
American Airlines has launched a new business loyalty program. The new AAdvantage Business Program rewards eligible companies and their travelers for booking business travel on AA.com and the American app.
Better for University travelers:
- Travelers earn more Loyalty Points toward status when flying for business.
- These additional Loyalty Points can accelerate your path toward AAdvantage status.
- Continue to earn miles and Loyalty Points as an AAdvantage member.
- Switch between business and personal travel with ease on AA.com or the American app.
NOTE: You'll need to be an AAdvantage member to register. For eligibility details and more information, please visit aa.com/aadvantagebusiness.
To register your AAdvantage account, please sign up with your University of Miami email address.
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Business Benefits
The Department of Travel Management has partnered with Hertz to provide the University of Miami with discounted rates for University business travel. Reservations can be made directly on the Travel Portal, with a World Travel live agent or by booking directly with Hertz.
To book directly with Hertz, visit our new UM dedicated page: hertz.com/miami.
Benefits for University travelers:
- Exceptional competitive contract rates.
- Unlimited mileage.
- One-way drop fees of $125 for over 500 miles.
- 24/7 roadside service.
- Pick-up and drop-off service at all airport locations.
- Loss damage waiver.
- Liability coverage for out-of-state rentals.
- Minimum rental age of 18.
NOTE: Renters may be asked for proof of affiliation with the University of Miami at the time of booking or vehicle pickup.
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Ground Transportation
The University of Miami has partnered with Brightline to provide exclusive rates for business and leisure travel when purchasing fares. University employees and students can enjoy the benefits of Brightline travel for rides between Miami, Aventura, Fort Lauderdale, Boca Raton, West Palm Beach, and Orlando.
- SMART Service Train Tickets: 25%
- PREMIUM Service Train Tickets: 10%
Visit Brightline to open an account with your University email address and book your fare.
Are you a Marriott Bonvoy member?
Ride Brightline, Book Marriott Bonvoy: Unlock a $50 hotel credit.
Click here for more information!
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TRAVEL PORTAL Myth Buster FAQ
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Question: Can I book a leisure car rental for a family member or friend?
Answer: Leisure car rental bookings, whether booked through the Deem portal or directly with the car rental company are only for students and employees of the University. Some car rental companies do not extend their discount rates for leisure travel. To read the terms and conditions for each car rental company, click here.
For more Travel FAQs, visit Travel Portal FAQ home page.
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"I haven't been everywhere, but it's on my list."
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