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February 4, 2022

Dear Colleagues,

The University of Miami is committed to a culture of belonging and our values of diversity, integrity, responsibility, excellence, compassion, creativity, and teamwork. Along with fostering respect for the differences among people, we are happy to announce the launch of new Workday features to reinforce our commitment to providing an inclusive working environment for all employees.

As of today, you will be able to voluntarily designate a pronoun, your gender identity, and whether you identify as a member of the LGBTQ+ community in Workday. We have enabled these optional features for members of our community to promote a positive, inclusive environment while protecting the confidentiality of personal information.

The value of supporting everyone to bring their whole selves to work.

Respect is the foundation of diversity and inclusion, and an essential part of that respect is understanding an individual's correct pronouns. Pronouns are an important component of self-expression and demonstrate our respect for others. It is important that we all take the time to consider the impact of using pronouns to promote a welcoming and inclusive environment for all. Similarly, providing faculty and staff the opportunity to voluntarily designate gender identity and sexual orientation in Workday will enable more inclusive input and provide meaningful insight into the University's climate through the assessment of surveys, exit interview data, and other sources of aggregate feedback.

Instructions for enabling features.

Faculty and staff may voluntarily self-identify at any time.


Workday access to these features is through the Personal Information worklet. Faculty and staff will have the opportunity to self-identify their pronouns, gender identity, and affiliation with the LGBTQ+ community. Since this information is voluntary, individuals may also choose to select 'prefer not to answer' or not respond to the questions.

To update your personal information, please review instructions in Workday. All fields default to private visibility. However, you may choose to change the visibility of pronouns to public (only in Workday) if you desire.

Below are the new options for the Personal Information fields in Workday:

Gender pronouns are the terms people choose to refer to themselves that reflect their gender identity. These might be he/him, she/her, or gender-neutral pronouns such as they/them.

Gender Identity

  • Cisgender: describes people who identify their gender identity with their sex assigned at birth.
  • Transgender or Trans: an umbrella term describing many gender identities for people who do not identify with the sex assigned at birth. It does not imply any specific sexual orientation.
  • Non-binary: a person who does not identify exclusively as a man or a woman.
  • Agender: a person who does not identify with any gender.
  • Gender-fluid: a person who does not identify with a single fixed gender or has a fluid or unfixed gender identity.

LGBTQ+ Community

Ability to identify as a member of the LGBTQ+ community.

Zoom, Name Tags, Business Cards, and Email Signature

Click here for instructions on how to update and add a pronoun to your Zoom profile, name tags, business cards, and email signature.

These features are optional, and data gathered will continue to evolve over time to enhance our support for all community members. The information you provide will help us evaluate the effectiveness of our equal opportunity programs and help us gather more targeted information to evaluate the effectiveness of our diversity and inclusion initiatives. If you have any questions about the self-identification process, please contact Human Resources Workplace Equity and Inclusion office at

For additional assistance, please reach out to your manager, HR partner, or Faculty Affairs.

Thank you.

Mary Harper Hagan

Vice President
Human Resources

Brianne (Bri) Neuburger Simon

Interim Chief Human Resources Officer
University of Miami Health System

Guillermo (Willy) Prado, PhD

Vice Provost, Faculty Affairs
Dean, Graduate School
Professor, School Nursing and Health Studies